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Brookfield Library
Policy 203: Confidentiality Of Library Records
The Brookfield Library specifically recognizes its circulation records
and other records identifying the names of library users to be confidential
in nature, pursuant to Section 11-25(b) on the State of Connecticut Statutes,
“Notwithstanding the provisions of Section 1-19, personally identifiable
information contained in circulation records of all public libraries shall
be confidential”. This includes titles and number of items checked
out, held on reserve, borrowed through interlibrary loan, or overdue on
any patron’s record.
Such records shall not be made available to any agency of state, federal,
or local government except pursuant to such process, order, or subpoena
as may be authorized under the authority of federal, state, or local law
which relates to civil, criminal, or administrative discovery procedures
or legislative investigatory power.
Upon receipt of such process, order, or subpoena, the library’s
officers will consult with their legal counsel to determine if such process,
order, or subpoena is in proper form and if there is a showing of good
cause for its issuance. If the process, order, or subpoena is not in proper
form or if good cause has not been shown, they will insist that such defects
be cured.
Any employee of The Brookfield Library who receives a request, or who
is served with a subpoena, court order, or other legal process, to release
or disclose any library records, shall promptly notify the Library Director,
who will in turn notify the chairperson of the Library Board of Trustees.
The Library Director and the Board’s representative shall consult
with the Library’s or Town’s attorney, and respond in an appropriate
manner to each request or order, in accordance with this policy.
Except as stated above regarding personally identifiable information,
all records maintained or kept on file by the Library are considered public
records, and every personal shall have the right to inspect such records
promptly during regular business or office hours, or to receive a copy
of such records.
Adopted by the Library Board of Trustees, August 8, 1979; revised
9/24/03
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